Coordinated Response Framework

A structured approach to strengthen early intervention, cross-system coordination, and measurable community outcomes for children and families in Tulsa.

Early Intervention · Shared Accountability · Measurable Outcomes
Purpose Principles Education Child Welfare Law Enforcement Judicial Healthcare Mental Health Public Health Measurement Safeguards

Purpose

This framework is designed around prevention, support, accountability, ethical implementation, and measurable progress. It is not surveillance or punitive intervention.

Guiding Principles

The foundation of every decision, intervention, and measurement within this framework.

01

Prevention Before Crisis

The goal is to identify concerning patterns before children and families enter repeated crisis-system involvement.

02

Shared Responsibility

Child well-being outcomes are influenced by education, healthcare, mental health, family stability, public safety, economic conditions, and community support systems.

03

Measurable Accountability

Systems should not only document concerns. Systems should also measure whether interventions improve outcomes over time.

04

Ethical & Trauma-Informed Coordination

Responses should prioritize family stabilization, child safety, dignity, privacy protections, and least-restrictive intervention whenever possible.

05

Longitudinal Improvement

The pilot seeks to measure sustained stabilization rather than temporary crisis interruption alone.

Core Framework Model

For each indicator category, the framework includes eight structured components.

1

Trigger Threshold

2

Responsible Systems

3

Coordinated Response Actions

4

Follow-Up Timeline

5

SMART Goals

6

Progress Indicators

7

Escalation Thresholds

8

Long-Term Outcome Measures

1

Education System Response Framework

Trigger Indicators
  • Chronic absenteeism
  • Frequent school mobility
  • Sudden academic decline
  • Repeated behavioral referrals
  • Escalating disciplinary incidents
  • Social withdrawal or emotional dysregulation
  • Repeated nurse visits
Trigger Threshold
  • Absences exceed 10% of instructional days
  • 3+ consecutive unexplained absences
  • Repeated behavioral incidents within 30 days
  • Multiple instability indicators identified simultaneously
Responsible Systems
  • School administration
  • School counselors
  • Attendance teams
  • Family support specialists
  • Behavioral support staff
  • Community support partners
Coordinated Response Actions (within 72 hours)
  • Family outreach initiated
  • Attendance barrier assessment completed
  • Academic stabilization review conducted
  • Transportation and housing concerns screened
  • Behavioral support needs reviewed
  • Referral options discussed with caregivers

SMART Goal

Reduce chronic absenteeism from 18% missed instructional time to below 8% within 90 days through coordinated school-family intervention.

Progress Indicators

  • Attendance improvement
  • Academic stabilization
  • Reduced behavioral incidents
  • Increased caregiver engagement
  • Reduced school mobility

Long-Term Outcomes

  • Graduation readiness
  • Literacy progression
  • School connectedness
  • Reduced dropout risk
  • Career readiness participation
2

Child Welfare Response Framework

Trigger Indicators
  • Repeat hotline referrals
  • Multiple screened-in reports
  • Frequent school instability
  • Repeated unexplained injuries
  • Domestic violence exposure concerns
  • Caregiver impairment concerns
  • Unsafe environmental concerns
Trigger Threshold
  • Multiple referrals within a defined timeframe
  • Concerns escalate across systems
  • Patterns indicate increasing instability or safety risk
Responsible Systems
  • Child welfare professionals
  • Family preservation teams
  • Domestic violence advocates
  • School support staff
  • Behavioral health providers
  • Community stabilization resources
Coordinated Response Actions
  • Safety assessment review
  • Family stabilization planning
  • Domestic violence resource review
  • Service coordination meeting
  • Referral pathway activation
  • Follow-up scheduling

SMART Goal

Reduce repeat screened-in referrals within 12 months through coordinated stabilization planning and increased family engagement.

Progress Indicators

  • Reduced repeat referrals
  • Increased service engagement
  • Housing stabilization
  • School attendance improvement
  • Reduced emergency removals

Long-Term Outcomes

  • Family stabilization
  • Reduced foster care entry
  • Reduced repeat maltreatment concerns
  • Increased safety consistency
3

Law Enforcement Response Framework

Trigger Indicators
  • Repeat domestic violence calls
  • Youth violence exposure
  • Frequent runaway reports
  • Juvenile crisis involvement
  • Repeated community disturbance calls involving minors
Trigger Threshold
  • Repeat calls within a defined timeframe
  • Children repeatedly present during incidents
  • Multiple agencies identify overlapping instability indicators
Responsible Systems
  • Law enforcement
  • Domestic violence response teams
  • School support personnel
  • Child welfare professionals
  • Community behavioral health providers
Coordinated Response Actions
  • Trauma-informed safety response
  • Child exposure documentation review
  • Referral to stabilization resources
  • Domestic violence advocate connection
  • Crisis de-escalation support
  • Coordinated follow-up communication

SMART Goal

Reduce repeat law enforcement crisis calls involving children within 6 months through coordinated intervention and stabilization support.

Progress Indicators

  • Reduced repeat calls
  • Increased safety planning participation
  • Improved school stability
  • Reduced juvenile crisis escalation

Long-Term Outcomes

  • Reduced violence exposure
  • Improved family safety
  • Reduced juvenile justice involvement
  • Improved community stability
4

Judicial System Response Framework

Trigger Indicators
  • Repeated family court involvement
  • High-conflict custody concerns
  • Repeat protective order filings
  • Juvenile justice recurrence
  • Failure to connect families to stabilizing services
Responsible Systems
  • Courts
  • Guardian ad litem programs
  • Family support coordinators
  • Behavioral health systems
  • Community mediation resources
Coordinated Response Actions
  • Referral pathway review
  • Family stabilization resource connection
  • Trauma-informed screening consideration
  • Cross-system communication review
  • Follow-up monitoring timeline
Key Focus

The judicial system plays a unique role in connecting families to stabilizing services at critical decision points. The framework emphasizes building referral pathways that keep families connected to support rather than cycling through repeated court involvement.

SMART Goal

Increase successful family stabilization referrals connected through judicial pathways within 12 months.

Progress Indicators

  • Reduced repeat court filings
  • Increased service participation
  • Reduced placement instability
  • Improved compliance with support plans

Long-Term Outcomes

  • Reduced family system cycling
  • Increased stabilization outcomes
  • Reduced youth justice involvement
5

Healthcare Response Framework

Trigger Indicators
  • Frequent ER utilization
  • Injury patterns
  • Missed pediatric appointments
  • Failure to thrive concerns
  • Repeated stress-related symptoms
  • Chronic untreated medical concerns
Responsible Systems
  • Pediatric healthcare providers
  • Hospital social workers
  • Community health workers
  • School nurses
  • Behavioral health providers
Coordinated Response Actions
  • Care coordination review
  • Referral pathway activation
  • Follow-up scheduling
  • Family support assessment
  • Preventive care education
Key Focus

Healthcare systems are often the first to observe patterns in children's physical well-being. Coordinating between pediatric providers, school nurses, and community health workers strengthens preventive care and reduces avoidable emergency utilization.

SMART Goal

Increase preventive healthcare follow-up compliance within 6 months among identified high-risk pediatric populations.

Progress Indicators

  • Appointment attendance
  • Reduced avoidable ER visits
  • Improved medication adherence
  • Increased preventive care participation

Long-Term Outcomes

  • Improved pediatric health stability
  • Reduced chronic crisis utilization
  • Increased developmental support access
6

Mental Health Response Framework

Trigger Indicators
  • Repeated crisis interventions
  • Suicidal ideation concerns
  • Severe emotional dysregulation
  • School mental health referrals
  • Behavioral escalation patterns
Responsible Systems
  • Behavioral health providers
  • School counselors
  • Crisis response teams
  • Healthcare systems
  • Family support coordinators
Coordinated Response Actions
  • Mental health screening
  • Crisis stabilization planning
  • Family support engagement
  • Follow-up care coordination
  • School support communication
Key Focus

Mental health crisis recurrence often signals gaps in follow-up care, not just severity of need. Coordinated response between behavioral health providers, school counselors, and family support systems reduces repeat crisis escalation.

SMART Goal

Reduce repeat behavioral health crisis interventions within 12 months through coordinated follow-up and stabilization planning.

Progress Indicators

  • Counseling engagement
  • Reduced crisis recurrence
  • Improved school attendance
  • Stabilized behavioral functioning

Long-Term Outcomes

  • Improved emotional regulation
  • Reduced psychiatric crisis escalation
  • Increased long-term treatment engagement
7

Public Health Response Framework

Trigger Indicators
  • Geographic clustering of instability indicators
  • High rates of violence exposure
  • Housing instability concentration
  • Community behavioral health trends
  • Repeated preventable crisis-system utilization
Responsible Systems
  • Tulsa Health Department
  • Public health researchers
  • Schools
  • Healthcare systems
  • Community organizations
  • Local government partners
Coordinated Response Actions
  • Community trend analysis
  • Prevention resource targeting
  • Cross-sector intervention planning
  • Public awareness initiatives
  • Community-based stabilization partnerships
Key Focus

Public health responses operate at the community level, identifying geographic and population-level trends that inform where prevention resources should be concentrated. This framework connects community-level data to cross-sector intervention planning.

SMART Goal

Reduce concentrated community instability indicators within targeted geographic areas through coordinated prevention initiatives over 24 months.

Progress Indicators

  • Reduced violence exposure trends
  • Improved school attendance rates
  • Reduced crisis-system burden
  • Increased community resource utilization

Long-Term Outcomes

  • Improved community stability
  • Reduced preventable crisis involvement
  • Increased neighborhood resilience

Measurement & Accountability

The pilot should consistently ask these questions to ensure coordination produces measurable improvement.

? Was intervention initiated?
? How quickly did systems respond?
? Did coordination occur?
? Did indicators improve?
? Was stabilization sustained?
? Were repeat crisis events reduced?
? Which interventions showed measurable improvement?

Cross-System Measurables

Child & Family Stability

  • School attendance improvement
  • Reduced mobility
  • Reduced emergency removals
  • Reduced repeat hotline reports
  • Increased caregiver engagement

Community Stability

  • Reduced repeat law enforcement calls
  • Reduced juvenile justice involvement
  • Reduced crisis-system utilization
  • Increased community support engagement

Education Outcomes

  • Improved literacy benchmarks
  • Reduced disciplinary incidents
  • Increased graduation readiness
  • Improved school connectedness

Health & Behavioral Health

  • Reduced ER overutilization
  • Increased preventive care compliance
  • Reduced behavioral health crisis recurrence
  • Increased counseling participation

Implementation Safeguards

The pilot framework includes essential protections to ensure ethical, legal, and trauma-informed implementation.

🔒

Privacy Protections

Legal Compliance Review

Ethical Governance Standards

Trauma-Informed Implementation

👁

Human Oversight & Review

Clear Intervention Limitations

🗣

Community Transparency

Important Positioning

This Framework IS

  • An early support infrastructure
  • A prevention-oriented coordination model
  • A measurable community stabilization initiative

This Framework is NOT

  • Predictive policing
  • Punitive surveillance
  • Automated family scoring
  • Replacement for professional judgment

Closing Vision

Tulsa has the opportunity to build a more coordinated, prevention-oriented model that strengthens child safety, educational outcomes, family stability, workforce readiness, and long-term community well-being.

The Tulsa Child Well-Being Pilot is designed to help begin that work through measurable coordination, ethical implementation, and shared accountability across systems.

Safe Children. Stable Families. Strong Communities.

Tracie Chapman

Child & Family Advocate

info@okchildwellbeing.org

918.998.1400